JOB DESCRIPTION: Finance & Administration Officer

JOB DESCRIPTION: Finance & Administration Officer

Reports to:  Country Lead

Organization: CODE Sierra Leone

CODE and its implementing partners are and will be implementing several education-based projects in Sierra Leone. The project(s) aim to dismantle barriers to education for girls while improving the quality of education for both girls and boys in selected fragile areas in the country. CODE Education projects will build on and complement former and current projects implemented by CODE and its partners in Sierra Leone.

CODE is looking for a Finance and Admin Officer to support the country operations. The officer will work under the direction of the Country Lead, responsible for CODE Sierra Leone program as well as perform a variety of duties categorized as either financial or administrative support.  In addition, s/he will collaborate with other staff to ensure the effective and efficient functioning of CODE local office.

Functions/Responsibilities

  1. Assist in the finance and budget activities of the office including assisting in preparation of annual budget submission and revisions by estimating the cost of rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget.
  2. Verify all expense claims to certify correctness and ensure that all appropriate supporting documents have been provided.
  3. Upon request, extracts monthly financial reports of all active projects from the accounting/financial system.
  4. Ensure that all cash and cheque payment requests are duly completed, certified and approved by authorized staff and all necessary supporting documents are provided before payment is done.
  5. Performing treasury transactions in the accounting, monitoring the documentation and assuring its completeness in compliance with CODE and donors’ accounting procedures.
  6. Maintain filing system for office transactions and all financial instructions/guidelines issued and ensuring the documentation is regularly updated
  7. Maintenance of an effective banking system including preparing monthly bank reconciliation
  8. General management of the office; ensure regular supply of power, water; ensure timely supply and adequacy of office supplies e.g. stationery, ink, paper; proper maintenance and safety of office.
  9. Proper maintenance of office files including accounting and contract files (ease of retrieving information).
  10. Oversee the operation of office accounts; planning and monitoring of expenditure, liaising with vendors (obtain best pricing for good quality at all times)
  11. Efficient coordination of staff use of the office vehicle
  12. Support the Country Lead in performing strategic HR functions including: Proper filing of staff employment documents; Maintenance of records related to vacations, sick leave, grievances and other staff matters;
  13. Stay current with all regulations, practices, tax laws, reporting requirements and industry trends
  14. Perform other duties as required.

Core Competencies

”              Abilities to engage financial management systems.

”              Knowledge of internal control procedures to prevent and mismanagement

”              Application of institutional financial policies and guidelines.

”              Incorporation of financial considerations into processes and procedures.

”              Proficiency in computer skills, especially in MS Office products (Excel, Outlook, Word etc.).

”              Strong communication skills

”              Strong problem solving skills

Qualifications and experience:

”              University degree from an accredited academic institution in Accounting, Finance or Business Administration

”              At least three (3) years of relevant experience in a similar role.

”              Prior experience in the use of accounting software and understanding of accounts payable and receivable

”              Experience in an office Admin role.

”              Experience working for an INGO will be an added advantage.

”              Effective communication skills with individuals at all levels of the organization

”              Computer literate, including effective working skills of MS Word, Excel and e-mail

”              Ability to adapt to and learn new software

”              Able to work efficiently as a part of a team as well as independently

”              High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts

”              Able to work well under pressure and meet set deadlines

”              Good organizational, time management and prioritizing skills

”              Ability to interpret and implement company policies and procedures

”              Attention to detail in all areas of work

”              High level of personal integrity

”              Strong work ethics

”              Self starter

”              Confident, consistent, decisive personality

Kindly note: Only shortlisted candidates will be contacted. No phone call or follow up is necessary.CVs must include 2 job references and 1 character reference.

Deadline – submissions due 25th July, noon (2019).  Hard copies to 49 Circular Road (CODE TALLE, third Floor).  Submit soft copies to   <JKuyven@code.ngo

 

JOB DESCRIPTION: Education Officer

Reports to:  Country Lead

Organization: CODE Sierra Leone

 

CODE and its implementing partners are and will be implementing several education-based projects in Sierra Leone. The project(s) aim to dismantle barriers to education for girls while improving the quality of education for both girls and boys in selected fragile areas in the country. CODE Education projects will build on and complement former and current projects implemented by CODE and its partners in Sierra Leone.

CODE is looking for an experienced Education Officer to support CODE’s Sierra Leone-based programming. The Education Officer will work under the direction of the CODE Country Lead supporting the implementation and monitoring oflocal programming in accordance with project documents and CODE’s Strategic Plan.

 

Summary of key functions/accountabilities:

  1. Program Development and Planning

”           Contribute towards the preparation and updating of the country situation analysis to ensure that comprehensive and evidence-based data on education issues are available to guide the CODE’s country program.

”           Keep abreast of national/regional/international development priorities on girls’ education to enhance program management and delivery.

”           Provide technical support to ensure integration, coherence and harmonization of projects within CODE’s program in SL and achievement of results as planned.

”           Work with the CODE Country lead and(partner) colleagues to establish and execute work plans according to budget.

 

”           Work with district-level education officers and other partners to mobilize and train community structures (girls’ clubs, school management committees, PTAs and local leaders) to effectively support children’s right to education.

”           Support the country office in networking and maintaining dialogue with relevant stakeholders e.g. Government Institutions, National and International Development Organizations to ensure collaboration, synergy and sharing of experiences.

”           Identify training needs and organize trainings.

 

  1. Monitoring and Reporting

”           Work with local partners to submit quarterly program reports (and as required).

o          Collaborates with the Country Lead to produce (quarterly, semi-annual or annual) narrative reports.

o          Participate in the review of(monthly or quarterly) financial reports.

”           Collect and organize data from CODE’s local partner to ensure all reports are complete and accurate.

”           Lead assessment and research activities at the community level to gather information and analysis on gender.

”           Contribute to the updates and development of results-based tools that comply with CODE’s policies in collaboration with volunteers, consultants,local partners and stakeholders.

”           Support the preparation and dissemination of information related to gender issues that are affecting pre-adolescent and adolescent girls’ education.

”           Work with the Country Lead to develop, implement and participate in monitoring and evaluation exercises on education, programming and annual reviews with government and other counterparts to assess progress and to engage stakeholders to take required action/interventions to achieve results.

”           Support the country lead in working with relevant ministries, partners and other stakeholders to establish benchmarks, performance indicators and to assess/strengthen coherence and delivery of concrete and sustainable results in education programs.

”           Support the monitoring, evaluation and reporting on gender mainstreaming by ensuring the collection of relevant baseline information and formulation of indicators that are gendersensitive.

 

  1. Administration

”           Work collaboratively with Finance and Administration Officer on financial matters and procurementto ensure compliance with donor contribution agreements and CODE policies.

”           Work with and support local partners to ensure completion of all activities in accordance with the work plan.

”           Support volunteers, consultants, and guests in the field.

>          Provides logistical support to volunteers, consultants and guests as necessary.

>          Performs administrative duties consistent with CODE policies and practices.

 

QUALIFICATIONS

Essential:

”           Commitment to CODE’s vision of supporting a sustainable literate environment in the developing world.

”           Degree in international development, gender, education or related field.

”           Prior experience (minimum 3 years) working for an INGO ideally in the area of education.

”           Experience monitoring and evaluating programs.

”           Fluency in English (ESSENTIAL) and knowledge of local languages (an asset).

”           Experience and knowledge developing and tracking budgets.

”           Excellent interpersonal, problem solving and communication skills.

”           Strong work ethic and be able to work as part of a team and independently.

”           Ability to travel to remote locations (for several weeks at a time).

 

Desired

”           Experience implementing literacy programs in Sierra Leone.

”           Experience working on gender and child protection issues.

”           Experience working with scholarship programs.

”           Knowledge of pre-service teacher education.

”           Knowledge and experience working with the MBSSE.

”           Strong familiarity with projects funded by theGovernment of Canada, World Bank, UNICEF and others.

”           Advanced degree in a relevant discipline

 

Personal Attributes:

”           Be passionate about reading and literacy

”           Be action oriented

”           Be an innovative and creative thinker

”           Be a team player

”           Be a hard worker

”           Be flexible and patient

”           Be an excellent communicator (in writing and aloud)

 

Kindly note: Only shortlisted candidates will be contacted. No phone call or follow up is necessary. CVs must include 2 job references and 1 character reference.

Deadline – submissions due 25th July, noon (2019).  Hard copies to 49 Circular Road (CODE TALLE, third Floor).  Submit soft copies to   <JKuyven@code.ngo